Web Development
Custom web applications, client portals, and internal tools built around how your business actually operates—replacing manual coordination with software your team uses every day.
Web App
Sakan Stays Portal
Unifies units, bookings, operations, and finances
Web App
Sakan Stays Portal
Unifies units, bookings, operations, and finances
The Client
Sakan Stays is a short-term rental management company. They handle everything property owners don't want to deal with — listing setup, guest communication, check-in and checkout coordination, cleaning, maintenance, pricing, and financial reporting.
The Problem
Your spreadsheet has the data. But is it giving you the full picture?
- The data is there, but navigating raw sheets to answer simple questions — who is checking in tomorrow? which tasks are overdue? — takes too long.
- There is no single view across units, bookings, operations, and finances. Each lives in its own tab with its own layout.
- Calculating how much each property owner is owed every month means hours of manual work, copy-pasting between sheets and a calculator.
- Owners call or message asking for updates because they have no way to see their own data without you sharing the entire spreadsheet.
- Onboarding a new team member means teaching them "how to navigate the spreadsheet" — a system held together by tribal knowledge.
- As the business grows, more units means more rows, more tabs, more room for errors, and more time spent on admin instead of hospitality.
Our Solution
- Integrates with your existing Google Sheets — your spreadsheet stays the source of truth. The portal reads and writes directly to it, so there is no data migration, no new database to set up, and no duplicate entry.
- Integrates with Google Drive — booking folders, unit documents, and invoice uploads are created and organized automatically in your existing Drive. No manual folder management.
- A proper interface on top of your data — sortable tables, filters, search, calendar views, and detail panels turn raw rows into an operational dashboard your team can actually use.
- Automated calculations handle platform fees, management fees, and owner payout reports so monthly closings take minutes, not hours.
- A dedicated owner portal gives property owners secure, read-only access to their own units and financials — no more back-and-forth messages.
- Role-based access ensures staff see everything they need and owners see only what they should.
- Customizable settings let the business define its own categories, statuses, and options — the system adapts to how you already work, not the other way around.
Performance Overview
A live dashboard with summary cards and interactive charts. Filter by date range, owner, or unit to see total income, expenses, profit margins, and trends over time. Visual breakdowns by unit and by owner make it easy to spot what's working and what's not.
Unit Management
A central registry for every property under management. Each unit record holds location details, bedroom and bathroom count, guest capacity, management fee configuration, platform listings, and assigned service providers — everything in one place.
Booking Management
Track every reservation from inquiry to checkout. The table view gives you sortable, filterable access to all booking data. The **calendar view** shows a single unit's month at a glance with booking bars spanning check-in to checkout. The **timeline view** lays out all units side by side on a horizontal timeline — ideal for spotting gaps, overlaps, and peak periods across your entire portfolio. When a booking is created, a Google Drive folder is automatically generated and linked for storing guest documents and receipts.
Operations & Task Management
Every booking can trigger operational tasks — cleaning, check-in, key handoff, maintenance. Tasks are assigned to service providers with due dates and status tracking. A **calendar view** shows all upcoming tasks by day, making it easy to coordinate the team and ensure nothing falls through the cracks.
Financial Tracking
Record every income and expense transaction with date, category, subcategory, and unit association. Filter by type, unit, status, or date range. A built-in **management fee calculator** pulls in a unit's booking income for a given month, applies the configured fee percentage, and generates the fee transaction automatically — no manual math required.
Monthly Reports & Owner Payouts
Generate monthly payout reports per owner and per unit. Reports show amounts in USD with automatic conversion to local currency using exchange rates maintained in your own spreadsheet — always under your control. Once a payment is recorded, the rate is locked so the numbers never shift retroactively. Owners can view their own reports directly from the portal.
People & Platform Management
Manage the people and platforms behind your business in dedicated pages. **Owners** tracks property investors and their unit shareholdings. **Service Providers** organizes your cleaning crews, maintenance contacts, and operational staff by role. **Platforms** keeps a record of every listing channel (Airbnb, Booking.com, etc.) with fee percentages. **Users** controls who can log in and what role they have.
Settings & Customization
Define the dropdown options, statuses, categories, and subcategories that power every form in the system. Add a new booking status, create expense subcategories, or configure payment methods — all without touching code. The system shapes itself around your business vocabulary.
Tech Stack
Built with cross-platform technologies for real-time monitoring, secure data handling, and scalable performance across web and desktop applications with multiple user roles and access levels.
Next.js, React & TypeScript
Fast, reliable web app with real URLs, instant navigation, and fewer bugs as the product grows.
Google Workspace Integration
Uses Google Sheets and Drive as the backend—no new database, no data migration, no change to how the team already works.
Smart Caching & Secure Access
Pages load quickly with smart caching. Role-based login keeps owners on their data and staff in full control.
Adaptive Interface
Clean UI with light/dark mode, mobile support, and multiple languages for teams and owners anywhere.
Next.js, React & TypeScript
Fast, reliable web app with real URLs, instant navigation, and fewer bugs as the product grows.
Google Workspace Integration
Uses Google Sheets and Drive as the backend—no new database, no data migration, no change to how the team already works.
Smart Caching & Secure Access
Pages load quickly with smart caching. Role-based login keeps owners on their data and staff in full control.
Adaptive Interface
Clean UI with light/dark mode, mobile support, and multiple languages for teams and owners anywhere.
Explore more projects
Ready to stop running it manually?
Tell us the process your team handles by hand every day. We’ll design the AI agent, web application, or dashboard that takes it off their plate — built around how your business actually operates.