Web Development
Custom web applications, client portals, and internal tools built around how your business actually operates—replacing manual coordination with software your team uses every day.
Web App
VA Time Tracking System
Built for 300-person VA ops team
Web App
VA Time Tracking System
Built for 300-person VA ops team
The Client
Stellar Staff is a premier virtual assistant staffing company that connects top-tier talent with ambitious businesses worldwide. They specialize in providing flexible work arrangements and helping businesses scale their operations through skilled virtual assistants across various industries and skill sets.
The Problem
How do you ensure quality and accurate billing when managing hundreds of virtual assistants across different time zones?
- Stellar Staff was managing VA time tracking through Google Sheets, which was completely manual and time-consuming. They had no way to verify actual work being performed, no activity monitoring, and no screenshot capabilities to ensure quality and accountability.
- The company needed a comprehensive system that could track VA hours accurately, monitor activity levels, capture work screenshots, provide client transparency, and streamline payroll processing while maintaining quality assurance standards.
Our Solution
- We built a comprehensive time tracking platform with automated screenshot capture, activity monitoring, and dual-portal access for both internal teams and clients. The system includes desktop applications for Windows and macOS that automatically track work hours, capture screenshots, and monitor activity levels in real-time.
- Our solution features intelligent activity scoring, automated time tracking through native desktop apps, client-facing web dashboards for transparency, and advanced reporting for client success management. The platform ensures accountability while providing clients with complete visibility into their VA's work performance across all devices.
📊 Business Intelligence Hub
Dashboard that provides site owners with comprehensive project analytics including multi-level filtering, visual pie charts for activity and team performance, detailed project tables with time tracking, drill-down project details with screenshot verification, and export capabilities for resource optimization and client billing.
👥 Smart Client Management
Client management system featuring multi-level filtering, pagination, detailed client grids with status tracking, project relationships, team member visualization, and slider-based client details/editing with role-based access control for efficient client portfolio management.
⚙️ Enterprise Control Center
Company configuration system featuring tabbed navigation with user management (filtering, roles, employment types), priority management (bulk editing, color coding), and status management (active/inactive toggles, color customization) for centralized team administration and workflow organization.
⏱️ Precision Time Intelligence
Comprehensive time tracking visualization system featuring advanced timeline grids with 5-minute granularity, multi-level filtering, interactive tooltips with screenshots, real-time data refresh, timezone support, user work time calculations, click-to-edit functionality, and export capabilities for business intelligence.
Tech Stack
Built with cross-platform technologies for real-time monitoring, secure data handling, and scalable performance across web and desktop applications with multiple user roles and access levels.
Web Frontend
React, Next.js, and Tailwind CSS for multi-portal interface with real-time dashboards and responsive design for all devices.
Desktop Apps
Native desktop applications for Windows and macOS built for automatic time tracking, screenshot capture, and activity monitoring.
Backend & Storage
Node.js API routes for real-time data processing, AWS for secure screenshot storage, PostgreSQL with Supabase for multi-tenant architecture.
Web Frontend
React, Next.js, and Tailwind CSS for multi-portal interface with real-time dashboards and responsive design for all devices.
Desktop Apps
Native desktop applications for Windows and macOS built for automatic time tracking, screenshot capture, and activity monitoring.
Backend & Storage
Node.js API routes for real-time data processing, AWS for secure screenshot storage, PostgreSQL with Supabase for multi-tenant architecture.
Explore more projects
Ready to stop running it manually?
Tell us the process your team handles by hand every day. We’ll design the AI agent, web application, or dashboard that takes it off their plate — built around how your business actually operates.